Privacy Policy - CheckIt.so

1. Introduction

This Privacy Policy describes how DigitVibe Corporation, a company registered in Alberta, Canada ("Company," "we," "us," or "our"), collects, uses, and shares information in connection with your use of CheckIt.so and all related services (collectively, the "Service").

By using the Service, you consent to the collection, use, and disclosure of your information as described in this Privacy Policy. If you do not agree with this Privacy Policy, please do not use the Service.

2. Beta Status Notice

THE SERVICE IS CURRENTLY IN BETA. As an early-stage product, our privacy and security practices are still evolving. We are actively working toward compliance with major privacy regulations and industry certifications, but we do not currently claim full compliance with any specific regulatory framework.

You should carefully consider this when deciding what information to provide to the Service.

3. Information We Collect

Account Information: When you create an account, we collect your username, email address, and password (stored in encrypted form).

Documents: When you use the Service, you may upload documents for processing. These documents are processed by AI systems and may be temporarily stored.

Usage Information: We collect information about how you use the Service, including features accessed, actions taken, and timing of activities.

Payment Information: If you purchase credits, payment processing is handled by third-party payment processors. We do not directly store your full payment card details.

Technical Information: We may automatically collect technical information such as IP addresses, browser type, device information, and cookies.

4. How We Use Your Information

We use the information we collect to:

Provide, maintain, and improve the Service
Process your documents and deliver results
Process transactions and send related information
Send technical notices, updates, and support messages
Respond to your comments, questions, and requests
Monitor and analyze trends, usage, and activities
Detect, investigate, and prevent fraudulent or unauthorized activities
Comply with legal obligations

5. Document Processing and Third-Party AI Services

IMPORTANT: The Service uses third-party AI APIs and services to process your documents. When you upload a document, it may be transmitted to and processed by these third-party services. We do not control the privacy practices of these third-party providers.

These third-party AI providers may include, but are not limited to, OpenAI, Anthropic, Google, and other AI service providers. Your documents may be subject to the privacy policies and terms of service of these providers.

You should not upload documents containing highly sensitive personal information, trade secrets, or confidential data unless you understand and accept these risks.

6. Data Storage and Security

We implement reasonable administrative, technical, and physical security measures to protect your information. However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.

As a beta service from an early-stage company, our security practices are continuously evolving. We are working toward implementing industry-standard security measures and obtaining relevant certifications, but we do not currently hold any specific security certifications.

USE OF THE SERVICE IS AT YOUR OWN RISK.

7. Data Retention

We retain your account information for as long as your account is active or as needed to provide you the Service. We may retain certain information as required by law or for legitimate business purposes.

Uploaded documents may be retained temporarily for processing purposes. We aim to delete processed documents within a reasonable timeframe, but we do not guarantee specific deletion timelines.

8. Information Sharing

We may share your information in the following circumstances:

Third-Party Service Providers: We share information with third-party vendors and service providers that perform services on our behalf, including AI processing, payment processing, and hosting.
Legal Requirements: We may disclose information if required by law, regulation, legal process, or governmental request.
Protection of Rights: We may disclose information to protect the rights, property, or safety of DigitVibe Corporation, our users, or the public.
Business Transfers: In connection with any merger, sale, or transfer of company assets, your information may be transferred as part of that transaction.

9. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect and store information about your use of the Service. These technologies help us provide functionality, analyze usage, and improve the Service.

You can configure your browser to refuse cookies, but this may limit your ability to use certain features of the Service.

10. Your Rights and Choices

Depending on your jurisdiction, you may have certain rights regarding your personal information, including:

Accessing, correcting, or deleting your personal information
Withdrawing consent where processing is based on consent
Requesting portability of your data
Objecting to or restricting certain processing

To exercise these rights, please contact us at the email address provided below. We will respond to requests in accordance with applicable law, though our ability to fulfill all requests may be limited given our current stage of development.

11. Children's Privacy

The Service is not intended for use by children under the age of 18. We do not knowingly collect personal information from children under 18. If we learn that we have collected personal information from a child under 18, we will take steps to delete that information.

12. International Data Transfers

Your information may be transferred to, stored, and processed in countries other than your country of residence, including Canada and the United States, where our servers and third-party service providers are located. These countries may have data protection laws that differ from the laws of your country.

13. Compliance Efforts

We are committed to privacy and are working toward compliance with applicable privacy regulations, including but not limited to PIPEDA (Canada), GDPR (European Union), and CCPA (California). However, as an early-stage beta product, we do not currently claim full compliance with any specific regulatory framework.

We appreciate your understanding as we continue to develop and improve our privacy practices.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you by posting the updated policy on the Service or by other means. Your continued use of the Service after any changes constitutes your acceptance of the updated Privacy Policy.

15. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at:

DigitVibe Corporation
Alberta, Canada
Email: info@digitvibe.com